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Latest KVS LDE LDCE Section Officer Exam Question (Objective Questions), MCQ in English

Subjects : Subject Knowledge Test (Section Officer)

Question Bank KVS LDE/LDCE Section Officer Exam Tier 1 - English
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Subject Knowledge Test (Section Officer)

Question 1Single Answer
What is the main objective of office procedure?
  1. A
    Accuracy and efficiency
  2. B
    Speed only
  3. C
    Record keeping only
  4. D
    Cost reduction
Question 2Single Answer
Which register is used to record incoming letters?
  1. A
    Dispatch Register
  2. B
    Issue Register
  3. C
    File Register
  4. D
    Dak Register
Question 3Single Answer
What is ‘Dak’?
  1. A
    Incoming correspondence
  2. B
    Outgoing mail
  3. C
    Office note
  4. D
    Confidential file
Question 4Single Answer
Which section deals with receipt and distribution of dak?
  1. A
    Accounts
  2. B
    Central Registry
  3. C
    Establishment
  4. D
    Administration
Question 5Single Answer
What is the first step after receipt of dak?
  1. A
    Filing
  2. B
    Diarising
  3. C
    Indexing
  4. D
    Recording
Question 6Single Answer
Which type of dak is given top priority?
  1. A
    Ordinary
  2. B
    Confidential
  3. C
    Urgent
  4. D
    Routine
Question 7Single Answer
What is diarising?
  1. A
    Recording subject
  2. B
    Recording date and number
  3. C
    Filing papers
  4. D
    Dispatching letters
Question 8Single Answer
Which colour ink is normally used for noting?
  1. A
    Red
  2. B
    Blue or Black
  3. C
    Green
  4. D
    Violet
Question 9Single Answer
What is a file?
  1. A
    A register
  2. B
    A ledger
  3. C
    A notebook
  4. D
    A collection of papers on a subject
Question 10Single Answer
Which form is used for opening a new file?
  1. A
    File cover
  2. B
    File opening form
  3. C
    Index slip
  4. D
    Note sheet
Question 11Single Answer
What is ‘Indexing’?
  1. A
    Numbering pages
  2. B
    Arranging files subject-wise
  3. C
    Closing files
  4. D
    Sending files
Question 12Single Answer
Which register shows movement of files?
  1. A
    File Register
  2. B
    Despatch Register
  3. C
    Dak Register
  4. D
    Movement Register
Question 13Single Answer
What is ‘linking of files’?
  1. A
    Destroying files
  2. B
    Combining two files
  3. C
    Referencing related files
  4. D
    Closing files
Question 14Single Answer
Which document records decisions taken on a case?
  1. A
    Note sheet
  2. B
    Correspondence
  3. C
    Index
  4. D
    Register
Question 15Single Answer
What is the purpose of paging?
  1. A
    Counting letters
  2. B
    Serial numbering of pages
  3. C
    Indexing
  4. D
    Dispatching
Question 16Single Answer
What is ‘flagging’?
  1. A
    Marking papers for reference
  2. B
    Closing file
  3. C
    Indexing
  4. D
    Dispatching
Question 17Single Answer
What is the normal order of papers in a file?
  1. A
    Subject-wise
  2. B
    Oldest on top
  3. C
    Random
  4. D
    Latest on top
Question 18Single Answer
Which paper is placed on the left side of file?
  1. A
    Notes
  2. B
    Correspondence
  3. C
    Orders
  4. D
    Index
Question 19Single Answer
Which side of file contains correspondence?
  1. A
    Right
  2. B
    Left
  3. C
    Middle
  4. D
    Back
Question 20Single Answer
What is ‘put up a file’?
  1. A
    Submitting file for orders
  2. B
    Closing file
  3. C
    Dispatching file
  4. D
    Indexing file
Question 21Single Answer
Which colour pencil is used for flagging?
  1. A
    Blue
  2. B
    Red
  3. C
    Green
  4. D
    Black
Question 22Single Answer
What does ‘fair copy’ mean?
  1. A
    Rough draft
  2. B
    Final clean copy
  3. C
    Carbon copy
  4. D
    Duplicate
Question 23Single Answer
What is ‘recording’?
  1. A
    Indexing file
  2. B
    Opening file
  3. C
    Dispatching letter
  4. D
    Closing file after action
Question 24Single Answer
Which authority orders recording of a file?
  1. A
    Dealing assistant
  2. B
    Head of office
  3. C
    Section officer
  4. D
    Clerk
Question 25Single Answer
What is the purpose of file indexing?
  1. A
    Disposal
  2. B
    Decoration
  3. C
    Easy retrieval
  4. D
    Paging
Question 26Single Answer
Which file is kept permanently?
  1. A
    Routine
  2. B
    Policy file
  3. C
    Ephemeral
  4. D
    Casual
Question 27Single Answer
What is ‘weeding out’?
  1. A
    Closing file
  2. B
    Destroying obsolete records
  3. C
    Indexing
  4. D
    Paging
Question 28Single Answer
Which rule governs record retention?
  1. A
    CCS Conduct Rules
  2. B
    Record Retention Schedule
  3. C
    GFR
  4. D
    FRSR
Question 29Single Answer
What is ‘dispatch’?
  1. A
    Receiving dak
  2. B
    Filing
  3. C
    Sending official communication
  4. D
    Indexing
Question 30Single Answer
Which register is used for outgoing mail?
  1. A
    Dak Register
  2. B
    Dispatch Register
  3. C
    Movement Register
  4. D
    File Register
Question 31Single Answer
What is ‘confidential dak’?
  1. A
    Secret correspondence
  2. B
    Routine letters
  3. C
    Ordinary mail
  4. D
    Circulars
Question 32Single Answer
Who opens confidential dak?
  1. A
    Clerk
  2. B
    Peon
  3. C
    Authorized officer
  4. D
    Any staff
Question 33Single Answer
What is ‘tappal’?
  1. A
    Letter
  2. B
    File
  3. C
    Register
  4. D
    Note
Question 34Single Answer
What is the purpose of office procedure?
  1. A
    Delay work
  2. B
    Control staff
  3. C
    Increase paperwork
  4. D
    Uniformity in work
Question 35Single Answer
Which system ensures accountability?
  1. A
    File system
  2. B
    Oral system
  3. C
    Casual system
  4. D
    Temporary system
Question 36Single Answer
What is ‘self-contained note’?
  1. A
    Short note
  2. B
    Draft note
  3. C
    Complete note with facts
  4. D
    Oral note
Question 37Single Answer
What is the aim of noting?
  1. A
    Drafting letters
  2. B
    Closing files
  3. C
    Dispatching files
  4. D
    Assisting decision making
Question 38Single Answer
Which document conveys decision to outside office?
  1. A
    Note
  2. B
    Draft
  3. C
    Index
  4. D
    Register
Question 39Single Answer
What is ‘reference’?
  1. A
    Linking documents
  2. B
    Dispatching
  3. C
    Recording
  4. D
    Indexing
Question 40Single Answer
Which file is called ‘current file’?
  1. A
    Closed file
  2. B
    Recorded file
  3. C
    Active file
  4. D
    Dead file
Question 41Single Answer
What is ‘dead file’?
  1. A
    Confidential file
  2. B
    Urgent file
  3. C
    Recorded file
  4. D
    Policy file
Question 42Single Answer
Who maintains the file register?
  1. A
    Section officer
  2. B
    Peon
  3. C
    Head of office
  4. D
    Dealing assistant
Question 43Single Answer
Which system avoids duplication of work?
  1. A
    Oral
  2. B
    Temporary
  3. C
    Casual
  4. D
    File procedure
Question 44Single Answer
What is ‘appendix’?
  1. A
    Supplementary paper
  2. B
    Main note
  3. C
    Index
  4. D
    Register
Question 45Single Answer
Which paper is serially numbered?
  1. A
    File cover
  2. B
    Register
  3. C
    Index slip
  4. D
    Note sheet
Question 46Single Answer
What is ‘summary’?
  1. A
    Brief of case
  2. B
    Detailed note
  3. C
    Draft
  4. D
    Order
Question 47Single Answer
What is the purpose of movement register?
  1. A
    Record dak
  2. B
    Record attendance
  3. C
    Dispatch letters
  4. D
    Track file location
Question 48Single Answer
Which communication is internal?
  1. A
    Letter
  2. B
    Order
  3. C
    Circular
  4. D
    Office memorandum
Question 49Single Answer
What is ‘office order’?
  1. A
    External letter
  2. B
    Draft
  3. C
    Confidential note
  4. D
    Internal directive
Question 50Single Answer
Which document is used for multiple offices?
  1. A
    Letter
  2. B
    Circular
  3. C
    Note
  4. D
    Register
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